Leistungsbeschreibung
With the Email AddOn, you can easily connect the e-mail output of forms based on Adobe Interactive Forms with many possibilities of individual control.
The following forms are supported:
Forms in logistics with message control
- Inquiry, Quotation, Order Confirmation, Contract, Free-of-charge Delivery, Request for debit and credit note, Return shipment
- Delivery note
- Invoice, Debit and credit note, Proforma invoice, Intercompany billing, Cancel invoice
- Invoice list
- Purchase order, Reminder for PO
- Contract (Purchase), Scheduling Agreement (Purchasing)
Finance forms
- Dunning notice
- Payment advice
Features
Determine the email sender
In the SAP standard, the email of the user who creates the e-mail is entered as the sender. This is problematic in cases where a jobuser or a collective user (for example, in the case of trainees) triggers the email output.
In the email add-on, the determination of the sender in a customizing table is controlled according to the following logic:
- Determination per form, form type and / or company code
- The sender is the user, the purchasing group or a fixed email address
Determine the email recipient
In the SAP standard, the email can generally only be sent to a single recipient. This is usually in the logistics of the partners of the message and in the financial accounting of the business partners.
The email add-on allows a rule-based determination of the receivers similar to the conditional technique with access sequences. Multiple receivers can be found.
- Determination per form, form type and / or company code
The receiver can be
- the business partner
- the news partner
- tne or more partner / partner roles
- the clerk at the business partner
- the purchasing group
- the current user
- a fixed email address
In the image above, the email recipients are determined as follows:
- Logic is valid for the form Order Confirmation in the company code = 1000
- Recipient 1: Partner AG = Customer
- Recipient 2: Partner ZM = Responsible employee
- Recipient 3: fixed e-mail address = vetrieb@bike-team.de
- Recipient 4: the current user who initiates the email will receive an email
Determine the email notification
In the SAP standard, an e-mail cover letter is either not provided or only rudimentary.
In the Email add-on, the email cover is equipped with the following features:
- Determination per form, form type and / or company code
- Replace certain variables in the email cover letter
- Output as text or HTML email
- Attach an email disclaimer with legal details per company code
Include pictures and other graphics in the email cover letter
You can include pictures and other graphics in the email cover letter, which you have stored in the SAP graphics database.
- Display the logo in the email signature of the sender
- Insert pictures of your products
- Underline your marketing message with meaningful pictures
Popup for further manual email processing
If the email output is called in the foreground, you can edit the email again manually in a popup before sending it and enrich it with further data.
The popup offers the following options:Adding additional attachments (upload from the front end of the user)
- Add / change the email address
- Add / change the email recipients
- Change the email sender
Scope
- ABAP programs, function modules and classes
- tables for customizing
- Detailed documentation
Requirements
- SAP ECC 6.0 or higher
- Java Stack with Adobe Document Services
- Use if solidforms forms
Usage
- solidforms forms – The Email-AddOn can be used without any restrictions for solidforms forms or forms based on solidforms logic.
- SAP Interactive Forms by Adobe – The Email AddOn can be integrated into print programs for SAP Interactive Forms by Adobe with few additions.
- SAP Script and Smart Forms – The Email AddOn can be installed with few additions in print programs for SAP Script or Smart Forms.
Installation on your system
After the order has been received by us, we require you access to your SAP system. In a short time, we will implement the email add-on, including all the components involved, on your SAP system.
Optionally, we can also offer you the further development of the “email add-on” according to your specifications.
Further documentation
