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SAP® MM · Logistics Invoice Verification · Adobe Forms
SAP® Debit Note and Credit Note Form (ERS)
A professional PDF print form for documents generated by the Evaluated Receipt Settlement (ERS) process in SAP® Materials Management. The form template supports both debit notes and credit notes. According to the existing product specification, consignment and pipeline settlements are also supported.
The form at a glance
- One consistent layout for debit notes, credit notes and other settlement documents
- Document header, business partner, references, line items, amounts and settlement texts
- Customizing for logos, contact persons, material details and language-dependent texts
Your benefits
One form for multiple settlement processes
Consistent appearance
A clear A4 layout for debit notes, credit notes and other ERS-related settlements.
Configurable through customizing
Selected information can be adjusted without modifying the form layout directly.
Multilingual output
German and English are included in the existing scope of delivery; additional languages may be available subject to review and agreement.
In the business process
Settlement documents from logistics invoice verification
In the ERS process, settlement documents are created from purchasing and goods receipt data available in SAP®. Depending on the settlement scenario, a debit note or credit note is issued. The Adobe Form presents the supplied data as a readable PDF document. Learn more about the technology through our SAP® form development with Adobe Forms.
Supported document types
Debit notes, credit notes and other settlements
The existing product specification lists the following four document types. We will agree which of these are used in your SAP® environment during setup.
Debit note (ERS)
Documents a debit to the business partner within the relevant settlement process.
Credit note (ERS)
Presents credit note information in a suitable, consistent form layout.
Consignment settlement
Form output for settling consignment transactions according to the existing product functionality.
Pipeline settlement
Supports the relevant settlement documents within logistics invoice verification.
Sample form
What the SAP® debit note looks like
The two-page sample shows the document header, business partner details, references, material items, amounts and closing information. Click the image to view both pages at a larger size.
Typical contents
Document number and date, supplier, references, material items, quantities, values, tax details and closing texts.
Individual customization
Corporate design, additional fields, language-dependent labels and specific business requirements by agreement.
Form configuration
Flexible customizing and text control
Field control
Logo depending on output medium, alternative date fields, different contact persons, and material number, old material number or EAN where available.
Languages and texts
Maintenance of form labels by language; control of header, item and attachment texts, sender, footer and logo by company code and document type.
The tools provided by solidFormkit support the maintenance of form labels, translations and texts. For multiple companies and countries, a coordinated SAP® rollout and form strategy.
Process
From requirements to productive form output
Review systems and processes
We clarify the SAP® release, ERS processes, document types, languages and output media.
Set up and customize
The form, print program, interface and customizing are configured as agreed.
Test and approve
Debit and credit note scenarios and other agreed settlement types are tested.
Form output
Output from SAP® MM
The existing product solution specifies printing, fax and email as output options. Actual integration depends on your SAP® system’s message and output architecture.
Technical information
System requirements and scope of delivery
| Topic | Description |
|---|---|
| SAP® area | Materials Management (MM), logistics invoice verification, ERS |
| Form technology | SAP® Interactive Forms by Adobe, PDF-based A4 print form |
| Document types | Debit note (ERS), credit note (ERS), consignment settlement and pipeline settlement |
| Languages | German and English according to the existing product specification |
| Previous scope of delivery | Adobe Form, print program and interface, customizing program, solidFormkit tools for maintaining texts and translations, and documentation |
| Output media | Print, fax and email according to the previous product description; actual setup depends on the system |
| Previously stated prerequisites | SAP® ECC 6.0 or higher and Adobe Document Services (ADS) |
| SAP® S/4HANA | Compatibility, print programs and output control are checked for the respective system version |
| Installation and customization | By agreement; individual enhancements can be quoted separately |
The original specification describes an existing ECC-based form solution. For SAP® S/4HANA, we check suitability and any required adjustments in advance, particularly for data retrieval and output control.
Frequently asked questions
Questions about the ERS debit note
Can the form also generate credit notes?
Yes. Both debit notes and credit notes are explicitly included among the supported ERS document types.
Which other settlement types are supported?
The existing product specification includes consignment and pipeline settlements.
Can I maintain texts and logos myself?
Selected details and language-dependent texts can be managed through the available customizing and maintenance tools.
Is the form suitable for SAP® S/4HANA?
Suitability depends on your release and output architecture. We check this before making a binding commitment.
SAP® form development · solidforms
Professional debit and credit note output
We review your ERS processes, existing SAP® system landscape and requested customizations, and prepare a suitable quote.
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