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Case Study · Wood Industry · SAP® SD
Migrating Sales Forms to Adobe Forms
How a company in the wood industry modernized its legacy SAPscript forms landscape to support a rollout in France and additional subsidiaries.
Initial Situation
A Forms Landscape Reaching Its Limits
The company introduced SAP in the late 1990s, using SAPscript for its sales forms. As additional subsidiaries were added, requirements grew—and so did the complexity of the forms.
1
Late 1990s: SAP Implementation
Introduction of SAP sales processes using SAPscript forms.
2
Later: German Subsidiary
The forms were extended for another subsidiary, although they had not originally been designed for multiple organizational units.
3
Twelve Years After Implementation: Rollout in France
The legacy forms landscape, prone to errors and disruptions, became a project risk.
4
Strategic Decision: Adobe Forms
The sales forms were to be rebuilt on a standardized, extensible foundation that could subsequently also be used by the German subsidiaries.
Challenges
Why Simply Modifying the Existing Forms Was No Longer Enough
Unstable Forms
Changes could cause unexpected errors in the printing processes.
Accumulated Custom Logic
Company-specific enhancements were not consistently structured or documented.
Impact on Users
Form output failures disrupted daily work and reduced user acceptance.
The project aimed not merely to replace a technology, but to establish a maintainable forms architecture for international sales processes.
Project Scope
Sales Forms Included in the Migration
| SAP Sales Document | Forms |
|---|---|
| Quotation | Quotation |
| Sales Order | Order Confirmation, Credit Memo Request and Debit Memo Request |
| Contract | Value Contract and Quantity Contract |
| Delivery | Delivery Note, Packing List |
| Billing Document | Invoice, Credit Memo, Debit Memo, Intercompany Billing |
| Invoice List | Invoice List |
Before and After
From Legacy Forms to a Consistent Standard
Before: SAPscript
- Complex Print Programs
- Numerous Custom Enhancements
- High Maintenance and Testing Effort
- Difficult Integration of New Subsidiaries
→
After: Adobe Forms
- Standardized Forms Foundation
- Configurable Texts and Labels
- Systematic Testing Approach
- Better Foundation for Future Rollouts
Schematic comparison of the architectural principles; no original customer documents are shown.
Approach
Four Steps Toward a New Forms Standard
1
Analyze Existing SAPscript Logic
Create test documents for known scenarios, examine print programs, and document special cases.
2
Standardize Pricing and Print Indicators
Revise the pricing procedure so that print indicators and subtotals enable price output aligned with SAP standard functionality.
3
Introduce Templates and solidFormKit
Use Adobe Forms templates as a common foundation and configure texts, labels, translations, and form control.
4
Implement Customer-Specific Requirements
Validate documented test cases and implement any remaining special requirements in a targeted manner.
Results
What the Modernization Achieved
More Stable Printing Processes
A consistent, maintainable forms foundation reduces the risks associated with legacy custom solutions.
More Efficient Implementation
Proven templates and a structured project methodology reduce development and coordination effort.
More Cost-Effective Enhancements
Reusable components and configuration simplify future changes.
Improved Rollout Readiness
Additional subsidiaries can build on a shared forms architecture.
The results are described qualitatively; no unsubstantiated savings percentages or performance figures are claimed.
Lessons Learned
What Other Companies Can Learn
Understand Legacy Logic
Before migration, special cases, pricing logic, and print indicators must be thoroughly analyzed.
Use Standard Functionality
Configuration and reusable templates are often easier to maintain than additional custom code.
Use Rollouts as an Opportunity
New subsidiaries should not automatically inherit every problem of the legacy forms landscape.
Further Information
More About Forms Migration
Discover common migration scenarios and how solidforms plans the transition from SAPscript and Smart Forms to Adobe Forms.
Explore Migration from SAPscript and Smart Forms to Adobe Forms →
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