SAP Declaration of Conformity Form

With the SAP® Declaration of Conformity Form according to ISO/IEC 17050-1 from solidforms, you receive a professionally designed PDF-based form template built with SAP® Interactive Forms by Adobe. The declaration documents a product’s conformity with the requirements and reference documents specified in it. The form can be integrated into SAP® outbound delivery processes and customized to your company’s requirements.

The supplier’s declaration of conformity according to ISO/IEC 17050-1 includes details of the issuer, the product covered by the declaration, supporting documents, and the place, date and signature. Its clear A4 layout ensures a consistent presentation and can be adapted to your technical and organizational requirements.

Sample Form: Declaration of Conformity according to ISO/IEC 17050-1

The sample shows a bilingual declaration of conformity with purchase order and delivery details, issuer and product information, relevant documents, date and signature. It illustrates a possible layout. The information actually required depends on your product and the applicable requirements.

Contents and Variants of the Declaration of Conformity

• Issuer, recipient, purchase order and outbound delivery details
• Product identification, such as material number, description and batch
• List of documents relevant to the declaration and their revision levels
• Additional information and supplementary declaration texts
• Place, date, name, role and signature of the responsible person
• Different declaration variants according to business requirements

Form Customizing and Text Management

Selected content can be controlled through customizing without directly modifying the form layout. This includes logo output by output medium and maintaining listed reference documents as SAP® standard texts. Language-dependent form labels are maintained in configuration tables. Header, item and attachment texts, as well as sender details, footer and logo, can also be controlled by company code and document type where configured.

For more extensive central maintenance of labels, translations and form parameters, solidFormkit provides additional capabilities. Learn more about the underlying technology in our section on SAP® Form Development with Adobe Forms.

Automatic Determination and Output in SAP® LE

A specific use case is automatically selecting the appropriate declaration of conformity during shipping. This can be based on a suitable product attribute in the material master or, if necessary, an additional custom field. The information can be transferred to the sales order and subsequently to the outbound delivery, where authorized users may adjust the selected variant.

Output can be implemented using classic output determination as an item-level message for the outbound delivery. Output condition records determine whether a declaration is issued and which variant is used. The technical implementation of this end-to-end determination process is an optional additional service and is not included merely by providing the form layout.

Related solutions include our SAP® Label Printing and solutions for SAP® EWM Forms. For consistent international documents, we also recommend a central SAP® form strategy.

Technical Features and Scope of Delivery

• PDF-based print form using SAP® Interactive Forms by Adobe
• A4 layout for declarations of conformity according to ISO/IEC 17050-1
• Print, fax or email output depending on the SAP® system configuration
• Form, print program and form interface
• German and English languages
• solidFormkit tools for form labels, translations and text management
• Customizing program and documentation as specified in the existing product scope
• Installation and customer-specific enhancements by agreement

System Requirements: The existing product description specifies SAP® ECC 6.0 or later and Adobe Document Services (ADS). Compatibility with your specific SAP® S/4HANA release, output determination and printing infrastructure will be assessed before implementation.

Frequently Asked Questions about the SAP® Declaration of Conformity

Is this form already included in standard SAP®?

The existing solidforms product was described as an additional declaration-of-conformity form template. We will assess during the project whether your SAP® system already provides a suitable standard solution or output process.

Can the appropriate declaration be determined automatically for an outbound delivery?

Yes, this is possible. Material attributes, sales order and outbound delivery data, and output determination can be linked. The required process integration is agreed separately.

Are multiple languages and different documents supported?

The product template supports German and English. Form labels can be maintained by language, and reference documents can be stored as standard texts. Additional languages and variants can be agreed individually.

Does the form replace technical or legal conformity assessment?

No. The form displays the information your company provides for the declaration. Your organization remains responsible for verifying that the products meet applicable standards and requirements and for determining who is authorized to sign the declaration.

Request an SAP® Declaration of Conformity for Your Company

Would you like to use the declaration of conformity as an Adobe Form in your SAP® environment, tailor it to your products or automate output from outbound deliveries? solidforms supports form development, customizing and integration. Explore our SAP® Label Management Solutions for related labeling processes.